Types of Data We Collect
Google Analytics & Lead Forensics
When someone visits www.subtitling.com we use third party services, Google Analytics and Lead Forensics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify an individual (Lead Forensics only identifies Company Names). We do not ask Google or Lead Forensics to make any attempt to find out the identities of those visiting our website.
As part of the registration process for our e-newsletters, we collect personal information by means of an online form you fill out and submit or at trade shows where will scan your badge to obtain your details when you come and see us. We use that information: to tell you about products and services you’ve asked us to tell you about; to check our records are right and to check every now and then that you are happy to remain on our lists and in respect of data collected at trade shows to contact you in respect of what we spoke to you about at the show or to send you information you requested . We store your data securely and DON’T rent or trade email lists with other organisations and businesses.
We use a third-party provider, MailChimp, to deliver our newsletters. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter, however when we send you an email newsletter, you can also edit your preferences with our agent Mailchimp regarding how they process your data on our behalf (e.g. capturing what you have clicked on our email) by following the preference link at the bottom of our eShot. For more information, please see MailChimp’s privacy notice. You can tailor the kind of information we send you by telling us your preferences on our PREFERENCES FORM on our website. Or of course you can unsubscribe to our mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails, by filling our and submitting the UNSUBSCRIBE FORM on our website or by emailing our marketing team.
Online Enquiry Forms
Any collection of personal information arising from your submission of enquiry forms on this website will only be used for the purpose stated on the form i.e. password request. It is stored for a short time on our secure website content management system. Once contact with you has been initiated, the completed form and any information contained on the form will be permanently deleted. Your data will only be passed securely to the relevant internal team. We are happy to provide upon request information on how your data is processed and stored once forwarded internally.
Although we will never rent, sell or trade your information, we do work with a vetted and closely monitored network of distributors. This allows Screen to offer a rapid and personal service in your country of origin. If a sales enquiry is made with Screen from an country within the EU that is serviced by one of our distributors we will with your permission pass on your details so that they can pick up on your enquiry. We have a strict policy on customer data handling with our distributors to ensure that your data is secure and is not abused in any way.
Minimisation and Retention of Data
We will only hold the minimum amount of data that is necessary for the function of our business and will not hold data longer than is necessary for our business purposes
There are some circumstances where Screen Subtitling Systems is not legally obliged to obtain permission to obtain and store data if it is for contractual basis such as contact details for accounting purposes. This is treated and securely handled in the same way under the GDPR regulation as all other data and you are still entitled to request to have access to the what data we hold; please see the section below.
Security of Data
We will ensure that we apply appropriate industry standard security measures when securing and handling personal data. We will take specialist advice, where necessary, to ensure our security measures are providing the expected level of protection.
We will treat all security incidents as a serious matter and provide appropriate resources to their investigation. We will report security incidents as required by the GDPR and the Information Commissioner’s Office (ICO). Staff and direct contractors are required to report any incidents or breaches of this policy as soon as possible. Any findings as a result of a security incident will be used to improve our systems, processes, and training.
We will have documentary evidence to support our GDPR compliance, including:
• analysis of data types and their flows
• the locations (logical and physical) where data is held
• the people with access to the information
• assessment of the suitability of the security controls applied
• details of arrangements we have with our suppliers to maintain protection
Access to Your Personal Information
You are entitled to view, amend, or delete any personal information that we hold on on you.
We will provide requested data as promptly as we can, and in accordance with timescales set out under the GDPR.
We aim to acknowledge all requests for data within 24 hours.
This Policy was reviewed: 25/05/2018